Advanced

           When you begin to explore Word 2007 you will notice a new look to the menu bar. There are three features that you should remember as you work within Word 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. These three features contain many of the functions that were in the menu of previous versions of Word. The functions of these three features will be more fully explored below.                                                                       

The Microsoft Office Button

The Microsoft Office button allows you to create a new document, open an existing document, save or save as, print, send (through email or fax), publish or close.

The Ribbon

The Ribbon is the panel at the top portion of the document. It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review, and View that contain many new and existing features of Word.

Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.

Each of the tabs contains the following tools/commands:

Home:                  Clipboard, Fonts, Paragraph, Styles, and Editing.

Insert:                  Page, Tables, Illustrations, Links, Header &Footer, Text, and Symbols.

Page Layout:     Themes, Page Setup, Page Background, Paragraph, Arrange

References:     Table of Contents, Footnote, Citation & Bibliography, Captions, Index and Table of Authorities

Mailings:           Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish

Review:              Proofing, Comments, Tracking, Changes, Compare, Protect

View:                   Document Views, Show/Hide, Zoom, Window, Macros

Dialog box launchers in groups

Some groups have a small diagonal arrow in the lower-right corner  .

The arrow is called a Dialog Box Launcher. If you click it, you'll see more options related to that group. Those options will often appear in the form of a dialog box.

Quick Access Toolbar

The quick access toolbar is a customizable toolbar that Contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on show below the Ribbon.  

 

You can also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar. 

Additional tabs appear

 

When you select a picture, the additional Picture Tools tab appears, showing groups of commands for working with pictures.

In this version of Word, certain tabs appear only when you need them. For example, let's say you've inserted a picture. But now you want to do more with it. Maybe you want to change how text wraps around it or you want to crop it. Where are those commands found?

1. Select the picture.
2. The Picture Tools tab appears. Click that tab.
3. Additional groups and commands appear for working with pictures; like the Picture Styles group.
4. When you click away from the picture, the Picture Tools tab disappears, and the other groups come back.

Note    On-demand tabs appear for other activity areas, like tables, drawings, diagrams, and charts.

 

WORKING WITH DOCUMENTS

Create a New Document

There are several ways to create new documents, open existing documents, and save documents in Word:

• Click the Microsoft Office Button and Click New or
• Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard

 

You will notice that when you click on the Microsoft Office Button and Click New, you have many choices about the types of documents you can create. If you wish to start from a blank document, click Blank. If you wish to start from a template you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen.

 

Opening an Existing Document   

• Click the Microsoft Office Button and Click Open, or
• Press CRTL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or
• If you have recently used the document you can click the Microsoft Office Button and click the name of the document in the Recent Document section of the window Insert picture of recent docs

Saving a Document

 

 

 

 

• Click the Microsoft Office Button and Click Save or Save As (remember, if you’re sending the document to someone who does not have
  Office 2007, you will need to click the Office Button, click Save As, and Click Word 97-2003 Document), or
• Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard, or
• Click the File icon on the Quick Access Toolbar

Renaming Documents

To rename a word document while using the program:

 

 

 

 

 

• Click the Office Button and find the file you want to rename
• Right-click the document name with the mouse and select Rename from the shortcut menu.
• Type the new name for the file and press the ENTER key.

Working on Multiple Documents

 

 

 

 

 

 

Several documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in the View Tab of the ribbon when you click on Switch Windows. The current document has a checkmark beside the file name. Select another open document to view it.

 

Document Views

There are many ways to view a document in word

• Print Layout: This is a view of the document as it would appear when printed. It includes all tables, text, graphics, and images
• Full Screen Reading:  This is a full view length view of a document. Good for viewing two pages at a time
• Web Layout: This is a view of the document as it would appear in a web browser.
• Outline: This is an outline form of the document in the form of bullets.
• Draft: This view does not display pictures or layouts, just text.

To view a document in different forms, click the document views shortcuts at the bottom of the screen

  

• Click the view Tab on the Ribbon

 

 

 

 

 

• Click on the appropriate document view.

 

Close a Document

To close a document:

• Click the Office Button
• Click Close

 

Lesson-3

 

CUSTOMIZE THE WORD ENVIRONMENT

Word 2007 offers a wide range of customizable options that allow you to make word work the best for you. To access these customizable options:

• Click the Office Button
• Click Word options

 

 

 

 

 

 

 

 

 

Popular

These features allow you

 to personalize your work

environment with language,

color schemes, user name and

 allow you to access the live

preview feature. The live

 preview feature allows you to preview the results of applying design and formatting changes without actually applying it.

Display

 

This feature allows you to modify how the document content is displayed on the screen and when printed.  You can opt. to show or hide certain page elements.

 

 

HOW TO HIDE A PART/PORTION OF WORD FILE

 

• Open the document
• Highlight the text you want to hide
• Click ‘Font Dialogue Box’
• In the Effects Section, you’ll see the Hidden checkbox in the Effects section. check that box √.

TO UNHIDE

• Press Control A (i.e. choose the entire document)

Go the ‘Font Dialogue Box’

• In the Effects Section, you will see the Hidden checkbox does not have a checkmark in it, but is instead fully green.
• This means that some of the text selected is hidden and some is visible. Clicking on it once will change it into a checkmark, which means all the text in the document will be hidden and clicking on it again will remove the checkmark, meaning no text in the document should be hidden.

 

 

 

 

Proofing: This feature allows you to personalize how Word corrects and formats your text. You can customize auto correction setting and have Word ignore certain word or errors in a document.

 Save

This feature allows you personalize how your document is saved. You can specify how often you want auto save to run and where you want the documents saved.

 

 

Advanced

 

This feature allows you to specify options for editing, copying, pasting, displaying, printing and saving.

 

 

 

 

 

 

Customize

Customize allows you to add features to

the Quick Access Toolbar. If there are

 tools that you are utilizing frequently,

You may want to add these to the Quick

Access Toolbar.

 

 

 

 

Lesson-4

 

EDITING A DOCUMENT

 

Typing and inserting text

To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document

Move Action	Keystroke
Beginning of the line	HOME
End of the line	END
Top of the document	CTRL+HOME
End of the document	CTRL+END

 

Selecting Text

To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the shift key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:

Selection	Technique
Who word	Double-click within the word
Whole paragraph	Triple-click within the paragraph
Several words or lines	Drag the mouse over the words, or hold down SHIFT while using the arrow keys
Entire document	Choose Editing / Select / Select All from the Ribbon, or press CTRL+A

 

Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.

Inserting Additional Text

Text can be inserted in a document at any point using any of the following methods:

• Type Text : Put your cursor where you want to add the text and begin typing
• Copy and Paste Text: Highlight the text you wish to copy and right click and click copy, put your cursor where you want the text in the document and right click and click Paste.      
• Cut and Paste Text: Highlight the text you wish to copy and right click and click Cut, put you cursor where you want the text in the document and right click and click Paste.
• Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document.

You will notice that you can also use the Clipboard group on the Ribbon

 

 

Rearranging Blocks of Text

To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the Ribbon

Insert picture of clipboard group labeled

• Move text: Cut and paste or Drag as shown above
• Copy Text: Copy and paste as above or use the clipboard group on the ribbon
• Paste Text: Ctrl+V (hold down the CTRL and the “V” key at the same time) or use the Clipboard group to paste, paste Special, or paste as hyperlink